Admin Assistant

Future Holidays is looking for a motivated Admin Assistant to work closely with our CEO and help with ongoing organizational tasks.

Roles & Responsibilities
  • Work with CEO to assist in staying organized with client projects & personal projects
  • Assist with team member onboarding
  • Assist with recruiting activities & coordinating interviews
  • Creating reports based on team metrics & budgets
  • Assist with team member onboarding & setup
  • Creation of reports & spreadsheets based on data from Harvest
  • Online research, such as assembling lists of brands in similar spaces as our clients and assembling Google Analytics reports
  • Assist with travel planning & coordination
  • Assist with event planning & coordination
  • Meeting scheduling & facilitating calls (ability to make phone calls to the U.S. and other countries is required – could be via Google Voice or Skype)
Required Skills and Experience
  • A keen eye for detail and are highly organized.
  • Experience with Google Docs, Spreadsheets & Presentations
  • Experience with Harvest, Dropbox, Trello & Slack
  • Communicate efficiently on project priorities and deadlines.
  • Self-motivated, ability to anticipate needs and requirements and flexible to work extra hours as necessary.
  • Strong ability to self-manage, ability to work independently and assume ownership of projects
  • Strong communication skills, with an emphasis on the need for very strong written communication skills (writing, proofreading, editing, formatting)
  • Strong willingness to learn, discuss, share  and then learn some more
  • Outstanding communication and problem-solving skills
  • Ability to work under tight time constraints, multitask and adjust plans in the face of changing priorities
  • Positive attitude and sense of humor
  • Strong interpersonal communication skills as a team player
  • Flexibility, initiative, dedication, and the ability to work with minimal supervision
You’ll get bonus points if you…
  • Have fluency in Spanish (not required, but please note if you are multi-lingual!)
  • Have previous agency experience

This is a part-time position to start but may grow to full-time in the future. If you are interested in this position, please apply below.