Admin Assistant

Future Holidays is looking for a motivated Admin Assistant to work closely with our CEO and help with ongoing organizational tasks.

Roles & Responsibilities

• Work with CEO to assist in staying organized with client projects & personal projects
• Assist with team member onboarding
• Assist with recruiting activities & coordinating interviews
• Creating reports based on team metrics & budgets
• Assist with team member onboarding & setup
• Creation of reports & spreadsheets based on data from Harvest
• Online research, such as assembling lists of brands in similar spaces as our clients and assembling Google Analytics reports
• Assist with travel planning & coordination
• Assist with event planning & coordination
• Meeting scheduling & facilitating calls (ability to make phone calls to the U.S. and other countries is required – could be via Google Voice or Skype)

Required Skills and Experience

• A keen eye for detail and are highly organized.
• Experience with Google Docs, Spreadsheets & Presentations
• Experience with Harvest, Dropbox, Trello & Slack
• Communicate efficiently on project priorities and deadlines.
• Self-motivated, ability to anticipate needs and requirements and flexible to work extra hours as necessary.
• Strong ability to self-manage, ability to work independently and assume ownership of projects
• Strong communication skills, with an emphasis on the need for very strong written communication skills (writing, proofreading, editing, formatting)
• Strong willingness to learn, discuss, share  and then learn some more
• Outstanding communication and problem-solving skills
• Ability to work under tight time constraints, multitask and adjust plans in the face of changing priorities
• Positive attitude and sense of humor
• Strong interpersonal communication skills as a team player
• Flexibility, initiative, dedication, and the ability to work with minimal supervision

You’ll get bonus points if you…

• Have fluency in Spanish (not required, but please note if you are multi-lingual!)
• Have previous agency experience

This is a part-time position to start but may grow to full-time in the future. If you are interested in this position, please apply below.